Office 365 Share Calendar (Secretary Mode)

It is simple to share a calendar in Office 365 – Exchange Online. However, you may find it difficult to share with advanced feature – permission for creating, editing and deleting of Calendar Items. You can do it directly in Outlook 2010 , but some may be only using Outlook Web App (OWA). Here comes to the solution.


To grant permission for your colleagues, simply connect to Exchange Online using PowerShell.

For this, please refer to:

  1. Install and Configure Windows PowerShell
  2. Connect Windows PowerShell to the Service

After you have connected to Exchange Online, do the following script.

Set-MailboxFolderPermission -Identity <bossemail>:\calendar – User <youremail> -AccessRights <accessright>

For example:

Set-MailboxFolderPermission -Identity\calendar – User -AccessRights Editor

So Hazel is now the editor of Steve’s Calendar.

For the place with <>, simply enter your corresponding data

BossEmail: the one who share the calendar out

YourEmail: the one who can have the permission

AccessRight:  Please refer to the following table.

Permission level Abilities
Owner Create, read, modify, and delete all items in your calendar and create subfolders. Can also change permission levels for others. (This level is not available to delegates.)
Publishing Editor Create, read, modify, and delete all items and create subfolders. (This level is not available to delegates.)
Editor Create, read, modify, and delete all items.
Publishing Author Create and read items, and modify and delete only items created by the user. (This level is not available to delegates.)
Author Create and read items, and modify and delete only items created by the user.
Nonediting Author Create, read, and delete own items, but cannot edit them.
Reviewer Read items only.
Contributor Create items only. (This level is not available to delegates.)
Free/Busy time, subject, location View Free/Busy times, the subject line, and location of your appointments.
Free/Busy time View Free/Busy times only.

If you want to set a particular calendar please specify it under



The another option is describe from the very top line in this article is using Outlook 2010 (also 2013).

You can change individual access levels to your calendar at any time. To change individual sharing permissions:

  1. Under My Calendars, click to select the calendar that you are sharing, and then on the Home tab, in the Share group, click Calendar Permissions.
  2. In the Calendar Properties dialog box, on the Permissions tab, click the user name of the person for whom you want to change permissions.
  3. In the Permissions section, in the Permission Level list, click the permission level, and then click OK.

3 thoughts on “Office 365 Share Calendar (Secretary Mode)

  1. Pingback: Setup secretary permissions to manager Calendar in Office 365 | My IT notes

  2. Blog Success is something you must earn and is not simply granted to you for just launching the site. It also refers to something contracting and moving inward, such as calm rather than activity.

  3. Steve, Great post one this that is missing on this list of permissions it the powershell option with the corresponding right. Here is what I am talking about.

    Requested Outlook permissions

    Access rights Accessrights switch
    Free/Busy time AvailabilityOnly
    Free/Busy time, subject, location LimitedDetails
    Reviewer Reviewer
    Nonediting Author NonEditingAuthor
    Author Author
    Publishing Author PublishingAuthor
    Editor Editor
    Publishing Editor PublishingEditor
    Owner Owner



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